HR Administrator (Apprentice)

JOB DESCRIPTION

1.     JOB DETAILS

 

Job Holder

 

Job Title               

HR ADMINISTRATOR  (Apprentice)

Immediate MANAGER        

HR MANAGER

   

 

2.   JOB PURPOSE

 

The HR Assistant is responsible for ensuring all administration linked to the Human Resources department is up to date on a day to day basis and supporting the HR Team in delivery of the full cycle of HR activities. 

The HR Assistant may cover other company Administrator’s responsibilities in time of absence or peak workloads.

MFG will support the successful candidate in study for CIPD qualification.

       
 

HR DIRCTOR

 
 
   

 


HR Administrator (Apprentice)

 

Office Manager

 

HR MANAGER

 

HR MANAGER

 

HR Assistant

 

 

3.  Organisation Chart:

4.   MAIN ACCOUNTABILITIES

1.   HR responsibilities and activities:

  • Liaison with recruitment sources and candidates to arrange and coordinate interviews
  • Ensure accurate and timely preparation, collation and filing of all offer documentation and contracts
  • Administration of joiners and leavers, completing full onboarding and offboarding process
  • Maintenance and smooth operation of HRIS - PeopleHR.
  • Maintenance of both hard and soft copy HR filing system including transfer and disposal of records according to retention schedules and policies
  • Assisting with pension and benefits processing
  • Maintenance of people related documents and data
  • Ensuring security and confidentiality of all HR records, including archiving and shredding of confidential documents
  • Answering telephone HR enquiries
  • Managing HR generic mailboxes (e.g. recruitment, suggestions)
  • Assisting the HR Director and HR Managers with any special people projects
  • Ad-hoc administration tasks as and when required
  • The HR Administrator (Apprentice) will assist with/cover the HR Assistant, other Company Administrators’ & Office Manager responsibilities in times of absence or peak workloads.

 

5.   WORK CONTEXT

 

The post is based at MFG’s Head office in St. Albans. Additional hours may also be required to be worked from time to time over the contracted working hours to ensure that needs of the business are met. 

6.   KNOWLEDGE AND SKILLS REQUIRED

=         Ability to develop positive working relationships with all levels of colleagues and external contacts

=         Effective communication skills; verbal, electronic and written

=         Excellent organisational skills with the ability to prioritise tasks and to work to deadlines

=         Good attention to detail

=         Competent with all aspects of Microsoft Office

=         Ability to achieve targets whilst maintaining accuracy

=         Team player

=         Previous office experience would be beneficial