Reconciliations Analyst

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1.     JOB DETAILS

 

Job Holder

TBC

Job Title               

RECONCILIATIONS ANALYST

Immediate MANAGER        

RECONCILIATIONS AND ANALYSIS MANAGER

   

 

2.   JOB PURPOSE

 

The Reconciliations Analyst is responsible for the co-ordination and reconciliation of the various Sales Ledger and Bank accounts within the business.

The Reconciliations Analyst reports to the Reconciliations and Analysis Manager and is required to effectively communicate and co-ordinate with Credit Card Co’s, Regional Managers, Accounts Department, senior MFG management, and all other head office departments and personnel.  

The Reconciliations Analyst will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Reconciliations Analyst may also be required to assist other departments with financial and administrative activities from time to time.

Role Development

As the Motor Fuel Limited Finance Department develops, the role of Reconciliations Analyst will likewise develop.

The Reconciliations Analyst should develop Excel skills in the short term including Pivot Tables and Vlookups. In the first instance training should be provided by internal resources.

In future, the Reconciliations Analyst should be looking to take a more active role in the provision of financial control and operational management information.

 

The Reconciliations Analyst should also develop accounting skills and practical skills through the shadowing of other Finance Department members and covering essential roles through periods of sickness or annual leave.

3.   MAIN ACCOUNTABILITIES

  • To reconcile daily Sales Ledger & Bank Accounts for various credit card Sales Ledger Accounts.
  • To liaise with credit card co’s and processing agencies, acting proactively to resolve any differences.
  • To liaise with Contract Managers with respect to processing manual and missing vouchers.
  • To cover for other members of the reconciliations team during leave and sickness etc.
  • Perform other ad hoc non fuel duties as required (for accounts and other departments)

 

4.   WORK CONTEXT

 

The post is based at MFG’s Head office in St. Albans but some business travel may be required from time to time.  Additional hours may also be required to be worked from time to time over the contracted working hours to ensure that needs of the business are met. 

 

5.   LEVEL OF AUTONOMY AND DECISION-MAKING

The post holder is required to make decisions on their areas of responsibility detailed in 4 above. The post holder has a zero limit for revenue expenditure and capital expenditure.

6.   COMMUNICATIONS

Main internal contacts of the post are:

  • Finance Director
  • Financial Controller
  • Accounts Department
  • Regional Managers
  • Other Head Office Personnel

The main external contacts of the post are:

  • Contract Managers
  • Third Party Credit Card Suppliers

A variety of communication methods will be used

7.   COMPLEXITY

The main sources of complexity are:

  • The efficient use of the automatic posting process from DRS to Sage 200.
  • To co-ordinate workload to achieve complimentary and competing deadlines.
  • To ensure that processes are scalable with the expansion of the business.

8.   KNOWLEDGE AND SKILLS REQUIRED

=         A good understanding of accounting reconciliation techniques.

=         A good understanding of Excel inc. vlookup and pivot tables.

=         A good understanding of Sage 200.

=         Effective communication skills; verbal, electronic and written.

=         Highly computer literate with excellent working knowledge of Microsoft Office and Sage 200 programmes.

=         Excellent organisational skills with the ability to prioritise tasks and to work to deadlines.

=         Ability to achieve targets whilst maintaining accuracy.

=         Ability to develop positive working relationships with colleagues and external contacts.

=         Analytical and problem solving skills.

=         Excellent numeracy skills.

=         Rational decision making.

=         Strategic thinking.

=         A flexible approach to achieving team priorities.

9.   AGREEMENT

Job Holder’s Signature                                                         

Date

Immediate Manager(s)

 

Signature

Date

Title